Mental Health Europe is looking for a Administrative & Finance Officer

Administration

• Oversee compliance with administrative requirements as a Belgian aisbl
• Maintain external relationships with service providers to ensure the efficiency of the office systems, supplies, premises and equipment (MHE’s office being in a serviced building, this task represent a minimal part of the Officer’s duties)
• Contribute to the organisation of meetings, conferences, events and actions
• Other administrative tasks as occasionally required.

Financial

• Support the external accountant with general accounting and bookkeeping in line with Belgian accounting practices and standards
• Process invoices, project-related expenses, staff claims and prepares payments
• Draft and assist with budget preparation and updates, financial reports and audits
• Contribute to the preparation of financial statements for donors and processing and retention of documents in accordance with donor’s rules and regulations
• Ensure compliance with regulations (internal and donor-related) for procurement of goods and services and record-keeping.

Human resources

• Prepare monthly payrolls
• Manage timesheets
• Monitor HR developments according to Belgian laws and regulations
• Liaise with the Social Secretariat and insurance companies on other relevant matters.

Qualifications/Training

• University or High School degree in accountancy and finance, business administration, or other related studies

Competencies and experience

Essential:

• Minimum of 3 years of experience in a role very similar to this position
• Experience in Belgian book-keeping and accountancy
• Experience with EU funds
• High proficiency in use of software systems: Microsoft Office, particularly Excel and accountancy systems
• Previous practice in managing procurement of goods and services
• Experience in managing payrolls and other employment and social measures (contracts; leave management, etc.) according to Belgian employment and social regulations
• Experience with organising the logistics for different types of events: seminars, workshops, etc.
• Outstanding organisational and prioritisation skills, with focus on accuracy and attention to detail
• Flexibility, adaptability, and willingness to suggest improvements to workflows and processes
• Professional fluency in oral and written English and good knowledge of French.
• All applicants must be qualified, eligible and able to work in Belgium

Desirable:

• Experience of working in an NGO environment preferably at EU level
• Experience with Winbooks
• Additional EU languages are an asset

Our offer: 

• The possibility to contribute to better mental health for all 
• Work in a friendly, creative, flexible working environment at the heart of the Brussels EU district in a small, dynamic, open minded and international team
• Permanent contract 
• Possibility to work according to a hybrid working arrangement: partly in-office and partly tele-working.  
• An interesting monthly gross salary according to experience 
• Hospitalisation insurance, pension scheme, contribution to public transport, 13th month, teleworking allowance, and lunch vouchers 
• MHE is an equal opportunities employer 

• The possibility to contribute to better mental health for all;
• Work in a friendly and flexible working environment at the heart of the Brussels EU district in a small, dynamic, inclusive and international team;
• Permanent 50% part-time contract (2,5 days per week/19 hours) with possibility for increase further on;
• Possibility to work according to a hybrid working arrangement: partly in-office and partly tele-working;
• A competitive monthly gross salary according to experience;
• Hospitalisation insurance, pension scheme, contribution to public transport, 13th month, teleworking allowance, and lunch vouchers;
• MHE is an equal opportunities employer.